Procurement Specialist

  • Warby Parker
  • New York, NY
  • May 13, 2022

Job Description

Procurement Specialist

Introduction:
Warby Parker is on the lookout for a motivated Procurement Specialist.   Specialist’s key role is to support all facets of  the sourcing of finishes, fixtures, and equipment for our new store openings (NSOs), remodels, and special projects. You’ll execute on a variety of aspects of the established procurement processes by which we obtain and manage inventory of owner furnished items for the Store Design and Construction team.  You will also act as a key procurement partner for the internal stakeholders such as Vision Services, Brand, and Retail Operations teams in the buildout of retail projects. Sound like the job for you? Read on!

What you’ll do:

  • Provide overall administrative support for the purchasing of all owner furnished items (OFI), including finish materials, fixtures, and equipment
  • Generate bid requests (purchase orders as applicable) for vendors from Warby Parker’s software platform
  • Validate vendor proposals to ensure order accuracy for unit costs, quantities, design specifications, delivery address, date & instructions
  • Maintain master document(s) of all owner vendor information including account contacts, negotiated pricing, specifications track inventory with owner vendors for all OFI
  • Assist the Procurement Manager in sourcing new suppliers as design needs arise
  • Oversee the administrative onboarding for all new vendors in Warby Parker’s internal systems and for any one-off suppliers
  • Manage milestones for internal partners to ensure timely approvals of proposals/purchase orders, shop drawings, and other documentation in order to meet delivery orders & dates
  • Establish and manage material delivery schedules, track production progress, and communicate updates and changes to the internal & external partners as required
  • Along with Procurement Manager act as the key procurement liaison between external partners and WP team members
  • Provide support to the Procurement Manager on any required financial reporting and analysis on OFI spending on all capital projects for retail as requested by Department leaders.
  • Assist the Procurement Manager with the creation and execution of RFQ’s, RFI’s and RFP’s. Working knowledge of how to conduct these exercises and be able to create working analytical reporting documents and presentations in Executive Summary format.

Who you are:

  • Backed by 3 years of experience in the purchasing of fixtures, furnishings, and equipment for a retail company
  • An organized and agile multitasker who can juggle many projects at one time
  • An analytical and strategic thinker who can make sound judgement decisions quickly when needed
  • Highly organized with relentless follow up skills
  • Self starter and be able to work in an autonomous fashion
  • An adept problem-solver who stays cool under the pressure of a fast paced environment with tight deadlines 
  • An empathetic team player who collaborates well with business partners and vendors
  • A skilled written and oral communicator who articulates problems and solutions with ease
  • Comfortable reading construction drawings, shop drawings, submittals, bids, proposals, and general knowledge of the retail construction process including full project lifecycle, scheduling, supply chain/inventory management

#LI-Hybrid

About Us:

Warby Parker was founded with a mission: to inspire and impact the world with vision, purpose, and style.

We’re constantly asking ourselves how we can do more and make a greater impact—and that starts by reimagining everything that a company and industry can be. We want to demonstrate that a business can scale, be profitable, and do good in the world—without charging a premium for it. And we’ve learned that it takes creativity, empathy, and innovation to achieve that goal.

Since the day we launched in 2010, we’ve pioneered ideas, designed products, and developed technologies that help people see. We offer everything our customers need for happier eyes at a price that leaves them with money in their pockets, from designer-quality glasses and contacts to eye exams and vision tests. 

Ultimately, we believe in vision for all, which is why for every pair of glasses or sunglasses we sell, a pair of glasses is distributed to someone in need through our Buy a Pair, Give a Pair program. Over eight million pairs of glasses have been distributed in over 50 countries; that means eight million people now have the glasses they need to learn, work, and achieve better economic outcomes. 

At Warby Parker, you can look forward to company outings and events, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge (a really fun one) of innovation is on all of our shoulders. Teammates can also connect around common interests, backgrounds, and identities, no matter their home base, through our various employee resource groups. (We’re happy to say that the Human Rights Campaign has named us a Best Place to Work for LGBTQ+ employees!) That sense of community and belonging keeps us excited to walk through the door every day, wherever that door may be. 

We're driven to continue building a workplace, based on inclusive behaviors and equitable systems, where all employees can bring their authentic selves, feel engaged, and share their perspectives as a valued member of Team Warby. Transparency is what we’re all about, and our annual Impact Report and Racial Equity Strategy lay out how we’re sticking to these values.